Recorder Logo  Recorder - Requirements

401 East Main Street
Richmond, IN 47374
Located on the west end of the west wing on the second floor of the Wayne County Annex Building
Open Monday 8:30am - 5:00pm
Tuesday - Friday: 8:30 a.m. - 4:30 p.m.

Recorder: Debbie Tiemann
Phone: (765) 973-9235
FAX: (765) 973-9341


Recording Requirements Effective January 1, 2000

  • Acknowledgments: To entitle any conveyance, mortgage, or instruments of writing to be recorded
  • Legibility of names: Typed or printed under each signature exactly as signed
  • Name of person preparing instrument: Each document affecting real estate
  • Notarized Documents: Requires county residence of notary and commission expiration date
  • Transfer of deeds for taxation: Endorsement by Auditor before recording
  • Release of satisfaction of liens: May be executed by President, Vice-President, Cashier, Secretary, Treasurer, General Manager or Attorney-in-Fact only

IC 36-2-11-16.5 Requirements for instrument or document presented for recording

Sec. 16.5. (a) This section does not apply to the following:

  1. A judgment, an order, or a writ of a court
  2. A will or death certificate
  3. A plat
  4. A survey

Sec. 16.5. (b) The county recorder may receive for record an instrument or a document without collecting the additional fee described in subsection (c) if:

  1. The instrument or document consists of at least one (1) individual page measuring not more than eight and one-half (8 1/2) inches by fourteen (14) inches that is not permanently bound and is not a continuous form
  2. The instrument or document is on white paper of at least twenty (20) pound weight and has clean margins:
    • On the first and last pages of at least two (2) inches on the top and bottom and one-half (1/2) inch on each side
    • On each additional page of at least one-half (1/2) inch on the top, bottom, and each side
  3. The instrument or document is typewritten or computer generated in black ink in at least 10 point type

Sec. 16.5. (c)

  1. For each instrument or document presented for recording that does not conform to the requirements of subsection (b), the recorder may attach additional pages, as needed, and collect one dollar ($1) for each nonconforming page

As added by P.L.211-1996, SEC.5.

For more Indiana code regarding the county Recorder please visit:
http://iga.in.gov/legislative/laws/2018/ic/titles/036#36-2-11


Affirmation Statement:

Starting July 1, 2006, any document that is executed or acknowledged (i.e. notarized) in the State of Indiana, and that by law must have a Prepared By statement, including a person's name, must contain the following statement after the point of Prepared By at the conclusion of the document and can be on an additional page if necessary: "I affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social Security number in this document, unless required by law (name)."

The exceptions to this requirement are Federal Tax Lien documents, Judgments, Orders, and Writs of the Court, Wills, Death Certificates, UCC documents, and instruments executed before July 1, 1959. This means that all Deeds, Mortgages, Assignments and Releases, Miscellaneous, and Oversized documents that are executed or acknowledged in Indiana, unless specifically exempted, MUST have the Affirmation statement on them, in addition to the Prepared By statement and name. The name in the Affirmation statement can be typed, hand printed, or signed, and does not have to be the same person whose name appears in the Prepared By statement.


Grantee Address:

As of July 1, 2007, according to IC 32-21-2-3, (Sec 3b), the grantee's street address is required on conveyance documents.