Auditor: Mark Hoelscher
Phone: (765) 973-9317
FAX: (765) 973-9339
E-Mail: mhoelscher@co.wayne.in.us
In order to emphasize the seemingly endless responsibilities which rest with the County Auditors and their staff, we have prepared the following list of duties. The duties range from simple ministerial tasks such as keeping minutes of the various Board meetings for which we serve as secretary, to the highly technical duties of financial statement preparation and compliance with federal tax guidelines and programs. The office of County Auditor has evolved dramatically from a bookkeeper and part-time secretary to a financial manager whose responsibilities impact the financial well-being of county government.
I. SECRETARIAL
Secretary to:
• County Commissioners
• County Council
Record Change of Venues Telephone Repair Calls and News Services Annual Office Supply Bids Prepare/Distribute Agendas Reassessment Notices and Schedules Keeps all Official Records (i.e., Contracts, letters of credit, bonds, minutes, bids, and correspondence, both Council and Commissioners) Orders Supplies for Auditor's Office
II. ADVERTISEMENT
Notice of all meetings: Council, Commissioners
Bids (Prepares & Distributes)
Budget Rates
County Sale
Payroll Claims
Vendor Claims
Tax Sale
Ordinances
Highway Claims
III. FINANCIAL
Budget Preparation for Council
Drain Records for Payment/Adjustments
Tax Sale Appeals
Initial Determination of Tax Rates for County Unit
Preparation of CAFR
Bond Bank Application Borrowing
Additional Appropriations
Transfer of Funds
Administers All Funds and Grants
Audit Claims
Bond Payments
Fixed Assets
Insurance Ledger
Payroll
Employee Benefits
Transfer Fee
Highway Checks
Jury Checks
Election Checks
Vacation and Sick Days
IV. TAX
Innkeepers Tax
T.I.F.
C.O.I.T. or C.A.G.l.T
E.D.I.T.
F.I.T.
Audits Treasurer's Books: Wheel Tax • SurTax • Excise Tax
Auto Rental & Aircraft Tax
Property Tax:- Tax Rate Chart for Publication (Proposed & Certified)
Budget Transfers and Additionals
Tax Calculations
Tax Sale-Publication & Records of Sale, Deeds
Tax Abatement
Transmit Budget Orders and Tax Rates for all units of Government in County
V. PROPERTY RECORDS
Certification of Maps
Map Billing
Evaluation Certificate
Exemptions - Homestead, Mortgage, Veteran, Age,
Disability
Appeals - Forms 130s, 134 Maintains Subdivisions, Street Names, Splits, or Combinations
Certify Signatures for Petitions
Maintains Aerial Plat Book for Urban Enterprise Zones
Certify Property Owners for Zoning and BZA's
VI. PERSONNEL/PAYROLL
Employee Files Service Record • Job Classification • Wage Scale
Payroll
• Prepares • 1099s
• Advertises • Taxes
• W-2s • Payment of Taxes to IRS, FICA
• W-4s Dept. of Revenue
Employee Benefits
• Health Insurance • Cobra
• Life Insurance • Section 125 Cafeteria Plan
• PERF • Overtime
VII. ABSTRACT/SETTLEMENT
Distribution to Taxing Units
Abstract
Settlement Spread Sheet to State
Quietusing of All Receipts
NOT ONLY DOES THE AUDITOR WORK DAYS, MANY MEETINGS ARE AT NIGHT.